Passenger data
Flights · luggage · VIPs · accommodations
Request a proposal Corporate event transportation
Everyone needs to arrive.At the right place. At the right time.
Transportation logistics built around the manifest, the schedule, the guest experience, accessibility, and the real conditions on the ground—from first quote through final departure.
Standalone transportation support · U.S. and international programs
Live movement boardThursday · Arrival day
08:20–11:40Airport3 arrival waves
10:00–13:15HotelCheck-in + bag hold
14:00MeetingProgram start
18:10Dinner2 shuttle waves
Coach 0142 guestsExecutive SUVVIP movementOne plan · one accountable point of contact
Individual VIP movementsGroups up to 400 guestsRemote or on-site supportOne accountable contact
Transportation, properly planned
A passenger list is not yet a transportation plan.
A spreadsheet tells us who is traveling. A transportation plan connects each person to a realistic vehicle, route, time, pickup instruction, vendor, communication, and contingency.
That distinction matters when flights change, luggage takes longer, a loading zone cannot hold a coach, an executive has a different schedule, or 200 attendees need to reach an off-site venue together.
Movement waves
Routes · timing · capacities · buffers
Operating plan
Schedules · drivers · communications · contingencies
The complete workstream
From sourcing to the final departure.
Bring one movement or an entire program. The scope is built around the transportation problem you actually need solved.
Swipe to explore the complete workstream
Supplier sourcing & quote comparison
Right-fit transportation partners, vehicle options, availability, terms, and complete quoted costs organized for a confident decision.
Manifest analysis
Arrival and departure data translated into travel windows, waves, vehicle assignments, luggage needs, VIP notes, and exceptions.
Routes, vehicles & timing
Airport transfers, hotel shuttles, off-site movements, activities, executive cars, load times, staging, and realistic buffers.
Vendor & driver communication
Schedules, contacts, pickup instructions, guest-facing information, changes, and dispatch-ready documents kept in one operating plan.
Accessibility & accommodations
Mobility needs, accessible vehicle availability, companion travel, loading conditions, and local operating realities considered early.
Remote or on-site oversight
Standard remote monitoring is included in the quoted transportation cost. Physical on-site dispatch can be added when the movement calls for it.
The guest experience is already moving
The vehicle should fit the movement—not the other way around.
Some transfers are purely functional. Others become part of the experience. Either way, vehicle choice, timing, capacity, route, and guest expectations need to work together.
Right vehicle · realistic timing · clear guest instructions
A specialist beside your team
You keep the internal authority. We build the movement behind it.
You do not need to hand over the entire meeting to get expert transportation support.
- Leadership and attendee relationships
- Company context and priorities
- Approval authority
- Visibility into options and quoted costs
- Control over the guest experience
- Transportation-specific expertise
- Supplier sourcing and quote comparison
- Manifest, route, and vehicle planning
- Vendor communication and documentation
- Remote monitoring or on-site dispatch
- Capacity for the details your team cannot absorb
Built around the movement
Choose only the transportation support you need.
Swipe to explore transportation program types
Airport arrivals & departures
Individual travelers, executives, speakers, and groups arriving across one or several airports.
Hotel and venue shuttles
Timed loops, dedicated transfers, and coordinated loading between hotels, meetings, and event venues.
VIP & executive movements
Discreet, precise transportation planned around individual schedules, preferences, and security considerations.
Off-sites & activities
Dinners, receptions, tours, team experiences, and other movements where the event clock cannot slip.
Transportation-only support
A focused workstream for internal event teams, agencies, and planners who already own the rest of the program.
On-site dispatch
An experienced transportation lead physically present for live guest, vehicle, driver, and schedule management.
One complete transportation quote
Planning is built into the transportation cost.
IncludedNo separate planning or coordination fee
Your transportation proposal is presented as a complete quote. Transportation sourcing, booking support, movement planning, and standard remote monitoring are included in the quoted transportation cost—there is no separate planning or coordination fee added on top.
When requestedPhysical on-site support
If your program requires Of MICE and Meetings to be physically on site for dispatch and live movement management, on-site professional services, travel, accommodations, and any additional staffing will be quoted separately for approval.
Flexible additions
Ride and meal vouchers can fill the right gaps.
Uber for Business ride and meal vouchers can be included alongside reserved transportation—or used independently for specific, dispersed needs.
Shared meals from a distance
Uber Eats vouchers can include remote attendees working from home or personal offices in a shared lunch or reception.
Home-to-airport rides
Employers can cover individual rides to and from an attendee's home and airport before and after the event.
A small prebudgeted pool
Internal teams often reserve approximately 10 ride vouchers for last-minute requests, staff movement, or urgent supply runs.
How it works
From the first trip detail to a dispatch-ready plan.
- 01
Share what is known
Dates, destination, guest count, airports, hotels, venues, and any traveler information already available.
- 02
Define the movement
We identify every pickup, drop-off, wave, VIP, accommodation, decision point, and known pressure point.
- 03
Source and compare
Appropriate suppliers, vehicles, complete quoted costs, availability, terms, and tradeoffs are organized for review.
- 04
Build the operating plan
Manifests, routes, assignments, schedules, communications, vendor documents, and contingencies come together.
- 05
Monitor or dispatch
We support the program remotely, or add physical on-site dispatch when the movement requires a person on the ground.
Common questions
Clear answers before the vehicles are booked.
Can you support transportation without planning the rest of our event?
Yes. Transportation can be a standalone engagement for an internal events team, agency, assistant, or office manager that needs specialist capacity for this workstream only.
Is there a separate planning fee for transportation?
Transportation sourcing, booking support, movement planning, and standard remote monitoring are included in the complete quoted transportation cost. Physical on-site dispatch, travel, accommodations, and additional staffing are quoted separately when required.
Can you work from our existing passenger manifest?
Yes. I can review the data you already have, identify missing information, group travelers into workable arrival and departure waves, and build the vehicle and operating plan around it.
Can Uber vouchers be part of the transportation plan?
Yes. Uber for Business ride and meal vouchers can work well for individual home-to-airport trips, hybrid attendee meals, and a small contingency pool. They are not recommended as the primary plan for a large group that must move at the same time.
Do you provide accessible transportation?
Accessibility needs are included in planning and supplier conversations. Accessible vehicle availability varies by market, so requirements should be identified and confirmed as early as possible.
How early should transportation planning begin?
As soon as dates, destinations, or likely travel patterns are known. Early planning creates more supplier and vehicle options, while later manifest updates can be layered into the operating plan as travelers confirm.
Start with the movement you know
I'll help organize the rest.
A complete manifest is not required. Share the program, the known locations, and the transportation pressure point on your desk.