Targeted property search
Hotels, resorts, conference centers, and main meeting venues matched to the dates, destination, group profile, agenda, and experience you need.
Start a search Corporate hotel, venue & vendor sourcing
Start with the hotel.Then source everything the event needs.
One clear sourcing process for the property, the meeting space, the group dinner, the experience, the production partner—and every specialist in between.
Standalone sourcing support · U.S. and international programs
Competitive RFPsTotal-cost comparisonsContract supportOne accountable contact
Hotel & main meeting-space sourcing
The hotel is more than a room rate.
It becomes the operational center of the program. The right choice has to work for the guest rooms, meeting agenda, food and beverage, arrivals, accessibility, budget, leadership expectations, and contract—not just look good in a search result.
Room block & meeting-space strategy
Guest rooms, suites, shoulder nights, meeting rooms, flow, food and beverage, accessibility, and attendee logistics considered together.
Competitive RFP management
A clear brief issued to right-fit properties, with deadlines, questions, responses, availability, concessions, and follow-up kept organized.
Total program comparison
Room rates are only one line. We compare meeting costs, food and beverage, fees, concessions, destination factors, contract terms, and overall fit.
A recommendation you can defend
Compare the complete program—not four rates in four emails.
Responses are translated into a practical decision set, with the real differences and pressure points surfaced for your review.
Property fit
Location, brand level, guest experience, meeting flow, accessibility, and destination considerations.
Total financial picture
Guest rooms, rentals, food and beverage, service charges, fees, concessions, and likely program spend.
Contract & risk terms
Attrition, cancellation, deposits, cutoff dates, rebooking, performance clauses, and operational obligations.
Clear next step
A concise comparison, questions still open, tradeoffs to weigh, and a recommended path forward.
Seen on site
A beautiful property is only the beginning.
The right hotel also has to support the meeting flow, guest rooms, food and beverage, arrivals, accessibility, budget, and contract.
Property fit · operational fit · financial fitHow hotel sourcing is compensated
Often industry-supported when an eligible hotel is booked.
Transparent from the beginning
Hotel and venue sourcing is often paid through commission from the selected property when eligible business is booked. If a program is non-commissionable—or requires site-inspection travel, expanded planning, or work outside the agreed sourcing scope—any proposed fee is disclosed before work begins.
Recommendations are based on the program's objectives, regardless of the compensation model.
The connected workstream
Hotel secured? Now everyone has to get there.
Transportation remains a specialist service of its own—from supplier quotes and manifest analysis to airport transfers, shuttles, VIP movements, remote monitoring, and on-site dispatch.
Then—legitimately—everything else
If the event needs it, it belongs in the sourcing conversation.
Of MICE and Meetings draws on established supplier relationships, an actively maintained preferred-vendor network, direct destination research, and the wider professional events community. The result is a focused RFP, comparable responses, and a recommendation built for your program—not a generic list.
Swipe to explore every sourcing category
Off-site venues & unique spaces
Rooftops, museums, galleries, buyouts, reception spaces, private clubs, and nontraditional settings.
Restaurants, private dining & catering
Group dinners, dine-arounds, private rooms, receptions, specialty catering, and food experiences.
Activities & team building
Destination experiences, facilitated team programs, tours, wellness, golf, excursions, and incentive activities.
AV, production & staging
Audio, video, lighting, staging, streaming, technical labor, show calling, and production partners.
Décor, floral & event rentals
Furniture, linens, tabletop, scenic elements, floral, installations, tents, and specialty rentals.
Entertainment & talent
Bands, DJs, speakers, emcees, performers, local talent, interactive entertainment, and specialty acts.
Staffing & on-site personnel
Registration staff, hosts, brand ambassadors, event labor, interpreters, security, and other on-site support.
Gifting & attendee incentives
Welcome gifts, room drops, awards, branded items, local products, fulfillment, and memorable takeaways.
Destination management partners
Local expertise, destination services, creative concepts, guides, permits, and multi-supplier support.
Content, design & signage
Creative support, print, wayfinding, branded environments, menus, credentials, and attendee-facing materials.
Accessibility, health & safety
Accommodation partners, access services, medical support, safety resources, and program-specific specialists.
Specialty requests
Photography, wellness, technology, freight, fabrication, local services—or the supplier category that does not fit a standard box.
Sourcing is more than a search
Your real advantage is an experienced person asking better questions.
- Company context and internal priorities
- Budget and approval authority
- Stakeholder and attendee relationships
- Visibility into options, pricing, and tradeoffs
- The final supplier decision
- A brief suppliers can actually respond to
- A preferred-vendor network plus fresh market research
- Focused outreach and follow-up
- Side-by-side quote and term comparison
- Questions that expose gaps and hidden costs
- Capacity for the sourcing work your team cannot absorb
How it works
From a loose request to a bookable shortlist.
- 01
Share what is known
Dates, destination, headcount, budget direction, event purpose, hotel needs, and any suppliers already on your list.
- 02
Build the sourcing brief
We clarify the must-haves, decision criteria, questions, timing, stakeholders, and categories the program requires.
- 03
Research & issue RFPs
Right-fit hotels, venues, restaurants, and suppliers are identified, contacted, and managed through a consistent process.
- 04
Compare the real options
Pricing, inclusions, availability, terms, risks, and experience fit are organized so the differences are visible.
- 05
Select, contract & hand off
You approve the choice. We support follow-up and booking coordination, then hand off cleanly or stay involved in the next workstream.
Non-hotel sourcing
Sourcing has a defined finish line.
Non-hotel sourcing is generally quoted as either a flat project rate or a per-person rate, depending on what needs to be found, the group size, number of categories, destination, and complexity.
The sourcing engagement covers the brief, research, outreach, quotes, comparison, recommendation, and booking handoff. If the selected vendor still requires ongoing facilitation across multiple details or deliverables, that work is planning—not sourcing—and is proposed as a separate planning or coordination scope.
Talk through a sourcing scopeCommon questions
Clear answers before the first RFP goes out.
Can hotel sourcing be the only service I hire you for?
Yes. Hotel and main meeting-space sourcing can be a focused, standalone engagement. You can also add contract support, site-inspection coordination, transportation, or other supplier sourcing as the program develops.
Is there a separate fee for hotel sourcing?
Hotel and venue sourcing is often industry-supported through commission paid by the selected property when an eligible booking is made. If a program is non-commissionable or needs work outside the agreed sourcing scope, any proposed fee will be explained before work begins.
Can you source just one dinner, activity, or vendor?
Yes. Sourcing can stay limited to one pressure point, support several related categories, or cover the full supplier workstream for the program.
How is non-hotel supplier sourcing priced?
Non-hotel sourcing is typically quoted as either a flat project rate or a per-person rate, depending on the category, group size, complexity, and depth of research required. That sourcing scope covers identifying options, gathering and comparing proposals, and supporting selection. If Of MICE and Meetings is then expected to facilitate the selected vendor's many moving parts—such as timelines, attendee details, menus, design decisions, revisions, or delivery—the work moves into planning and coordination and is scoped separately before it begins.
Can you work with suppliers our company already uses?
Absolutely. Preferred, contracted, local, or incumbent suppliers can be included alongside newly sourced options. The goal is a workable comparison, not change for the sake of change.
What if I do not see the supplier category I need?
Ask. Corporate events routinely require specialists that do not fit a neat category. If it supports the program, it can usually be researched, sourced, or connected to the right local partner.
Start with what you know
I'll help build the sourcing brief.
A finished RFP is not required. Share the destination, dates, headcount, hotel need, or the supplier request currently sitting on your desk.