Corporate event logistics, explained clearly

Start with one pressure point—or hand off the full corporate program.

These services are designed for companies planning meetings, incentive trips, executive summits, conferences, retreats, and special corporate events. You do not need to know the industry terminology before you reach out.

Explore starting prices

You are not paying for a list of names.

You are investing in a Logistics Architect who can organize the moving parts, explain the choices, anticipate the gaps, and give you a clear path forward.

Find the right places and partners

Not sure which hotel, venue, or transportation company to call? I research the options, request and compare proposals, point out the tradeoffs, and help you make a confident selection.

Hotel and Venue Sourcing

I find properties that fit your dates, destination, room block, meeting space, and budget; send the requests for proposals; compare the responses; and support the selection and negotiation process.

No separate fee to youWhen the selected hotel or venue pays a commission

Transportation Supplier Sourcing

I identify appropriate ground transportation companies and compare vehicle options, rates, availability, and important terms before you select a partner.

No separate fee to youWhen the selected transportation company pays a commission

Airfare Coordination

I help you decide how attendee or VIP flights should be handled, organize the travel requirements, and create a workable air plan for the program.

Starting at $150Per program; ticketing fees may apply separately

Put the moving parts in order

Choose this level when you need more than recommendations—when you need someone to take responsibility for the lists, schedules, documents, decisions, and coordination that keep the program moving.

Transportation Logistics

Traveler arrivals and departures become a complete movement plan, including manifests, routes, vehicle assignments, schedules, vendor coordination, and dispatch-ready documents.

Starting at $1,250Based on traveler count and operating needs

Registration Management

I organize how attendees register, what information is collected, how changes are tracked, and how accurate reports and rooming lists reach the right partners.

Starting at $2,500Registration-platform charges are quoted separately

Activities and Experiences

From golf and spa to team building, dine-arounds, excursions, and spouse programs, I can source individual bookings or coordinate a complete activity program.

From $20 per bookingLarger managed programs receive a custom quote

Event Logistics Blueprint

You receive a practical plan your internal team can use to execute the event, with priorities, timelines, responsibilities, vendor needs, key decisions, and known pressure points organized in one place.

Starting at $1,500Best for teams that will handle execution internally

Small Meeting Logistics

Focused planning and coordination for a straightforward corporate meeting with a limited number of attendees, vendors, and moving pieces.

Starting at $3,500For straightforward programs with a limited scope

Support the full corporate program

Incentive trips, executive summits, conferences, leadership retreats, and multi-day corporate events rarely fit a standard package. These proposals are built around the actual program, the people involved, and the level of ownership you want to hand off.

Multi-Day Corporate Program Planning

Connected planning for the venue, schedule, attendee journey, vendors, travel, activities, documentation, and other logistics across several days.

Custom proposalBased on program length, attendance, and services

Incentive Trip and Executive Program Logistics

High-touch logistics for recognition travel, executive summits, leadership retreats, and VIP programs where the experience must feel polished from arrival through departure.

Custom proposalBased on program length, attendance, and complexity

Custom Event Management

Broader event-management support for companies that want one experienced partner coordinating the full scope rather than only one logistics workstream.

Custom proposalBased on the complete program scope

On-Site Event Support

An experienced logistics lead can be added on location to oversee vendors, attendee movement, VIP needs, and real-time problem solving.

Starting at $1,250/dayPremium add-on; travel expenses are quoted separately

Not sure what support you need?

Start with a Corporate Event Strategy Session.

$250

A focused 60-minute session to clarify the program, identify the pressure points, translate the industry terminology, and determine the right next steps.

Book a strategy session

What to expect

A proposal that reflects your actual program.

Starting prices are a guide.

Final pricing reflects attendee count, program length, destinations, vendors, lead time, complexity, and communication needs.

Your scope will be clear.

Every proposal defines what is included, what is handled by a supplier, and where additional services may be helpful.

You can start with one piece.

Hotel sourcing, transportation, registration, or a logistics blueprint can stand alone—and support can expand into full event management as the program grows.

A useful proposal starts with a conversation

Tell me what landed on your desk.

Share the dates, destination, attendance, and the piece that feels most complicated. A polished brief is not required.

Request a proposal smurray@ofmiceandmeetings.com